Provision of Legal advice and support for EASO (№12626195)

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Description

1. Section I
   1. Name and addresses
      European Asylum Support Office
      MTC Block A, Winemakers Wharf, Grand Harbour
      Valletta
      MRS 1917
      Malta
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      European institution/agency or international organisation
      
   3. Main activity:
      Other activity: Asylum
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Provision of Legal advice and support for EASO

         Reference number: EASO/2018/663
         
      2. Main CPV code:
         79111000, 79111000, 79111000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The objective of this open procurement procedure is to establish a single supplier framework contracts (FWC) (one per lot) having duration of 4 years for provision of legal advice and support to the EASO activities.

      5. Information about lots:
         This contract is divided into lots: yes
      6. Total value of the procurement:
         Value excluding VAT: 500 000.00 EUR
   2. Description
      1. Title:
         

         Lot 1: Legal advice and support related to EASO contracts

      2. Additional CPV code(s):
         79111000
         
      3. Place of performance:
         Main site or place of performance:

         The tasks will be performed mainly at the contractor’s premises. The tasks may be also performed at EASO premises – in Malta, Italy, Athens, Brussels or other locations EASO has offices and/or conduct.

      4. Description of the procurement:
         

         The Contractor will be requested to perform several of the following tasks:

         Task 1 Procurement;

         Task 2 Contract management related support;

         Task 3 General legal advice.

      5. Award criteria:
         Quality criterion - Name: quality criteria / Weighting: 60
         Price - Weighting: 40
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
      9. Title:
         

         Lot 2: Legal advice and support related to EASO administration

      10. Additional CPV code(s):
          79111000
          
      11. Place of performance:
          Main site or place of performance:

          The tasks will be performed mainly at the contractor’s premises.

      12. Description of the procurement:
          

          The Contractor shall provide legal advice and support for issues related to EASO internal administration needs, notably in the following fields:

          a) Information and communication technology (e.g. provision of ICT support services);

          b) Communications (e.g. production of publications; translations, development and content of websites, including social media and campaigns; and relations with press and media);

          c) Legal advice for human resources related issues according to the applicable EU Staff Regulation, including handling of claims excluding judicial assistance;

          d) Logistics (e.g. facilities services);

          e) Audit services;

          f) Intellectual property rights protection and management, transfer of technology matters (including licensing policy);

          g) EASO corporate governance issues, in particular related to the EASO Management Board meetings;

          h) Personal data management and data protection matters;

          i) Access to documents (EC Regulation 1049/2001) related requests and applicable case law;

          j) Training: the Contractor shall provide trainings/seminars to EASO employees within the scope of this contract, namely on topics within the areas mentioned above (points a-i).

      13. Award criteria:
          Quality criterion - Name: quality criteria / Weighting: 60
          Price - Weighting: 40
          
      14. Information about options:
          Options: no
      15. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      16. Additional information:
          
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: no
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 144-328411
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Lot No: 1
      Title:

      Lot 1: Legal advice and support related to EASO contracts

   2. Award of contract
      1. Date of conclusion of the contract: 2019-01-14
         
      2. Information about tenders:
         Number of tenders received: 2
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         DALDEWOLF SCRL
         Brussels
         Belgium
         The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 250 000.00 EUR
         Total value of the contract/lot: 250 000.00 EUR
         
      5. Information about subcontracting:
         
         Contract No: 2
         Lot No: 2
         Title:

         Lot 2: Legal advice and support related to EASO administration

      6. Award of contract
         1. Date of conclusion of the contract: 2019-01-14
            
         2. Information about tenders:
            Number of tenders received: 2
            The contract has been awarded to a group of economic operators: no
         3. Name and address of the contractor:
            DALDEWOLF SCRL
            Brussels
            Belgium
            The contractor is an SME: yes
         4. Information on value of the contract/lot (excluding VAT):
            Initial estimated total value of the contract/lot: 250 000.00 EUR
            Total value of the contract/lot: 250 000.00 EUR
            
         5. Information about subcontracting:
            
            
   3. Section VI
      1. Additional information
         

         EASO reserves the right to increase by no more than 50 % the estimated value of the FWCs, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the RAP. In such cases, EASO and the successful tenderer shall use a negotiated procedure without prior publication of a contract notice for new services or works consisting in the repetition of similar services or works entrusted to the economic operator awarded the initial contract by EASO.

      2. Procedures for review
         1. Review body
            General Court of the European Union
            Luxembourg
            2925
            Luxembourg
            Telephone: +352 4303-1
            Fax: +352 4302-2100
            
         2. Body responsible for mediation procedures
            
            
         3. Service from which information about the review procedure may be obtained
            
            
      3. Date of dispatch of this notice
         2019-01-17